Policy & Guidelines

Teacher’s Code of Conduct

The School regards high importance to the discipline of teachers. The teachers, beside their primary duty of teaching in the classroom, have a vital role in inculcating discipline and positive values in our students. Therefore, teachers are to maintain good conduct so that they can serve as good role models for their students.

1. In order to set good examples to students, teachers must:-

v Not violate the school’s rules and regulations.

v Have high regard to his fellow teachers and students.

v Be firm, and fair in his /her decisions.

v Follow Driglam Namzha strictly

v Not ridicule students in public.

v Maintain his identity and dignity as role models.

v Not chew doma, tobacco during class hours

v Speak only Dzongkha and English in the school

v Be punctual always

v Respect and take care of school properties.

v Participate in all co-curricular activities

v Not use obscene language and behaviour.

v Not gossip or back bite about other fellow teachers with students.

v Accept the new changes in the system and update themselves

v Switch off or keep in silent mode mobile phones during class hours

2.Having a close personal relationship with student of opposite sex must be strictly prohibited.

3. Over intimacy and over familiarity with the student must be avoided. This would lead the teacher to wrong course of actions as partiality, unfair means which would bring a complete loss to his /her image and self respect

4. With fellow teachers, a teacher must:

§ Respect each other’s views and suggestions.

§ Be co-operative and always work as a team.

§ Be always willing to help each other in need.

§ Not man- handle the colleagues and jeopardize the system

5. With parents and community a teacher must:

§ Be polite, courteous and approachable

§ Respect their views and suggestions

§ Advice and guide their children

§ Maintain harmonious relations

§ Not indulge in community conflicts/disputes

6. Teachers must refrain from being involved in any local politics regardless of how simple or complex it may be

7. Any variance from the above guidelines will be viewed strictly and action taken as deemed necessary.

Student’s Code of conduct

All students in PMSS are supposed to follow a code of conduct, which is very much a part of the Driglam Namzha. All the students shall follow the rules and regulations outlined in the Student Code of conduct. Minor disciplinary problem should be tackled by class teacher or the subject teacher or in- charges concerned. Any offence beyond concerned teacher’s capacity will be dealt by the disciplinary committee and action will be taken depending upon the seriousness of the offence committed. Use of corporal punishment should be avoided.

The offences calling for disciplinary action are listed below:-


Discipline committee

  1. Principal – chairman
  2. Vice principal- Secretary
  3. Staff secretary- Member
  4. Class teacher concerned
  5. Marton/ Warden

Any decision made by the committee shall be final and binding.

School Uniform Policy

The second QPGI 1989 page 26 and 9th QPGI September 1992 states “School Uniform in any society, is a very essential element in socializing process of children within the school. It facilitates the sense of belonging, brotherhoods as well as maintains the identity of the individual school, particularly in an area where there may be more than one school. Further, the school Uniforms cut short the natural tendency of any competitions relating to dress – amongst schooled children, particularly amongst the younger group. In case of our schools, the Gho and Kira facilitate the preservation and promotion of Driglam chhesum and other aspects of our culture and traditions which are being accorded high importance in the general school curricula”. Therefore

§ The uniform shall be worn during the entire period of the school curricula.

§ Exception may be made only for sports programme and other physical training.

§ On Saturday they can come in dress of their choice but should have lagay, wonju and tego worn with shoes and but no ankle or half socks

§ Half kiras and track suits may be accepted during week ends but should be properly worn

§ The shoes and socks are black for both the genders. No fancy type shoes like high heeled, pointed tip are accepted as uniform

§ Student may wear rubber shoes but with lace.

§ Jackets may be allowed upon gho or kira only during morning and evening study.

§ No shawl will be allowed over the kira

§ No pants shall be worn under gho, however they can wear pyjamas instead.

§ No fancy earrings, wrist band, necklace or oversized kera (belt) are allowed in the school.

§ No earring for boys

§ Dying hair other than black is not allowed

§ Fancy hair style shall not be allowed

§ Girls wishing to keep long hair should tie pony tail at all time with red hair band and red clip. Not more than two clips may be used if needed

§ Anyone not complying with the rules shall be dealt as per the school discipline policy.

§ The school management Board shall decide on the change of school Uniform.

§ Frequent change is discouraged as it may give financial constrain to the parents.

Human Resource Development (HRD)

School is a place where large groups of intellectual meet. The teachers having varied background knowledge make a team to working for a common goal. The school considers sharing of expertise as a noble job so the school aims at the following policies on professional Development.

School Based In-service Program

Ø It is the programme aimed at the professional development of teachers in the most sustainable, convenient and cost- effective manner. A support mechanism that benefits both teachers and students

Ø It acts as a forum through which specific teaching related problems are identified and in service program initiated. (17th QPGI Nov. 1997 )

Ø The school initiates SBIP when felt necessary.

Ø The area of SBIP is determined through the needs of the school and the teachers

Ø The selection and nomination of teachers for NBIP, workshop will be based on the commitment and responsibility of the teacher and as per the criteria set by the school.

Ø Any teachers attending TRCBIP, DBIP or NBIP should share the expertise gained back in the school with the colleagues.

Ø Any teacher volunteering to conduct SBIP can do so in consultation with the school administration and need of the school.

Staff Meeting

v Staff meeting will be conducted to discuss information and directives received from the Dzongkhag and Ministry.

v Resolve issues related to accountability, transparency and efficiency within the school.

v Discuss academic and co curricular related activities.

v Discuss weakness, strength and other issues of the school.

v Any ad hoc program.

v Shall be conducted end of every month

v Any ad hoc meeting shall be as per the need and situation

Staff Performance Evaluation

  • All staff must submit the Performance Target forms after filling in the performance outputs the core competencies latest by the 2nd week of March every year to the respective monitor or principal.
  • Teacher must set output core competencies looking at the need of the students, school and self-development
  • Evaluation will be done twice a year, once after the Midterm (review) and before the closure of the school (evaluation)
  • The performance appraisal will be done jointly by principal and monitor together with concerned staff.

Staff Promotion

Ø Teachers whose promotion is due on July must submit the prescribed RCSC form together with other necessary documents to the school on or before 1st April for fast-track & 15th April for normal promotion respectively for further submission to the Dzongkhag.

Ø For January promotion, it should be submitted to school before 1st October. School will not take risk and entertain the late submission of the forms & necessary documents or any problem arising due to late submission.

Staff Transfer

v Transfer of teacher should reach DEO´s office latest by the end of July every year. Transfer order should reach school latest by the end of December so that they could join their new school of posting by the beginning of new academic

session.Transfer order should reach school latest by the end of December so that they could join their new school of posting by the beginning of new academic session.

v School will not take risk or entertain the late submission of proposal.School will not relieve the staff /teacher on transfer without proper reliever

v A teacher on transfer should produce no due certificate from all the in charges before being relieved from the school.

v Any shortcoming after the no due certification should be borne by concerned in charges.

Staff Requisition

  • School shall work out teacher requisition as per the Directive of MoE and submit requisition to MoE through the Dzongkhag.
  • Teacher pupil ratio of 1:32 or 1 teacher per sections excluding the principal of the school whichever is applicable.

School Management Board (SMB)

1. It is the immediate governing body of the school. It comprises of the geog Gup as the Chairperson and the school Principal as the member secretary, while other members are Selected parents from the local community and the senior teachers2. The SMB members serve a term of one to five years.

3. Its prime role is to implement the policy of the MoE and the government

4. Guide the school in its development

Chairperson: Gangtey Gup

Secretary : Principal

Members :

      1. Pema Geley (civil servant & Business community)
      2. Penjor (Jiji& Gangphel)
      3. Kinley (Yeusa & Tabading)
      4. Wangdi (Dranghal)
      5. Golay (Santana, Gela, Gangtey Beyta)

Accountability of the SMB towards the School

  • Provide vision of where the school envisages to be
  • Help the school to plan and carry out the development of the school and its maintenance.
  • Support the school in planning school programmes.
  • Approve the school’s programme activities, monitor their implementation and carry out reviews and assessments
  • Mobilize human resources from the community whenever the school needs.
  • Assists in running major school events like National celebrations His Majesty’s birth
  • Anniversary celebrations and school annual sports, school Rimdro etc.
  • Provide directives to the management team and monitor its functions.

Towards the community

v Be a link between the school and the community.

v Educate the community in the shared responsibilities in educating their children.

v Involve the community in the development and maintenance of the school.

Towards Authorities

v Provide feedback on plans and programmes of the school.

v Estimate budget for long and short term plans.

Code of ethics for SMB

The SMB’s individual members are not expected to interfere in the day-to-day internal school administration. It should meet on a quarterly or yearly basis to provide directions, monitor and review the progress of the school.

Roles and Responsibilities of SMB towards the school

1. Plan the development of the school and its proper maintenance.

2. Guide and support the management of the school for proper implementation of government

policy and guidelines.

3. Approve the school plans and programmes; monitor the implementation, review and asses all

School programme for further improvement ensuring the provision of quality education

4. Support school admission.

5. Settling school related disputes between teachers and parents/ children/ public

6. Ensure provision of adequate facilities (maintenance, construction, transportation of supplies)

7. Assist in mobilising the management team of the school and monitor its functions

8. Support financial management

9. Support land acquisition/ planning

School Management Team (SMT)

The management team consists of Principal, Vice Principal and a few senior teachers holding key responsibilities. The size and the composition of the team depend on the size of the school. The team works under the directives of the SMB and is the executive body to ensure the smooth functioning of the school. It makes collective decisions on policy matters.


  • Chairperson: Principal
  • Secretary: Vice Principal
  • Member: Staff Secretary
  • Member: Senior teacher
  • Co- member: Class teacher, house master, warden/matron

Functions of SMT

Ø Implement and monitor progress of school programmes and activities.

Ø Develop and implement policies and plans.

Ø Estimate budget and submit it to the SMB/ Dzongkhag for advice.

Ø Form committees and assign them tasks with well-defined job descriptions.

Ø Monitor and evaluate programs and provide support services.

Ø Study impact, assess and provide feedback on the performance of in-charges.

Ø Appraise the SMB and the staff of government’s policy directives.

Ø Nominate staff for CBIP/DBIP/NBIP.

Ø Monitor and assess the performance of staff and provide feedback for improvement

Ø Manage situational crises or emergencies of the school

Ø Carry out reviews and assessments of activities for improvement and feedback.

Ø SMT will meet every as and when required for feedback, comments & review

Ø SMT should review school policy document and annual diary.

Towards the community:

1. Expedite the national education policy and guidelines.

2. Act as an effective link between the school and the community.

3. Instil in the community the importance of its contributions in development and maintenance of the


Towards the authorities:

1. Provide feedback on the plans and programmes of the school.

2. Help estimate budget for development plans and get approval for schools.

Admission policy

Admission is one of the most complicated issues in the school. To ensure uniform system of enrolling children throughout the nation the Admission policy was developed and as per the sixteenth EPGI Nov. 96 pg-16 Anex.1), 8th QPGI March 92.Pg- 32. Annex-1)

Admission committee:

v Principal/Vice Principal or both

v A staff member preferably PP teacher

v Staff secretary

v SMB member (public representative)

1. Minimum age for admission to PP is 6 years old as of February 15th by international calculation

2. In order to determine the age the important documents like the birth certificates or ketsi, and Health card to be produced.

3. The committee should also apply other possible measures to detect the correct age. In addition to the documents listed above, the following supporting documents are needed to determine fresh admission in PP class (4&5)

4. Official seal and signature from the Head of Department in case of government servants, geog

office for villagers, chambers of commerce for business people certifying the residence/

employment of the children parents/guardians

5. Citizenship ID card of both the parents

6. The maximum age for the new admission to PP is 12 years.

7. In case of distant location of the school the following (special case) considerations could be made

to benefit the local community:-

    • If a child is physically fit, grown up and can talk without difficulties then even if he/she has not attained 6years he/she could be admitted but should not be less than 5years six months old as of 15th February and there is seat in the school.
    • The above forms and other documents should be properly scrutinized by the Admissions committee before necessary actions taken.
    • All formalities regarding new admissions should be completed and admission closed by the end of February.

8. Admission other than PP

    • Admission of students on transfer of their parents shall be accepted at any time of the year.
    • If the student wants to change their school on medical ground, a letter of recommendation from the previous Principal mentioning the nature of problem and medical certificate should be produced
    • Students on transfer should produce transfer Certificate, examination result and character certificate while seeking admission in the school
    • Any dependent student should produce letter of undertaking provided by the school

and signed with legal stamp affixed by the guardian

Academic/Curriculum Policy

The main objectives of the primary education system in Bhutan is to provide “basic literacy”.The basic Literary level in our context at present is understood as:-

To develop basic skills in reading and understanding both English and Dzongkha. Students upon completion of primary school (VI) should be in a position to read and understand such as Kuensel, notice and signs, posters of various natures, simple instructions, simple manuals and pamphlets in both the languages.

    • To develop basic skills in writing both English and Dzongkha. Students upon completing the primary schooling should be able to write letters, applications and reports in both languages.
    • To develop skills in speaking and listening in both the languages, the students upon completing the primary schooling system should be able to speak and understand both the languages fluently.
    • To develop basic ability in Arithmetic, the students out from the primary school should be able to carry out the four operations and can keep the day to day records.
    • To provide basic scientific knowledge, particularly the importance of Health and hygiene, science, technology, history and so on…
    • The above-mentioned knowledge and skills should provide a base to those students deciding to pursue higher studies as well as a package of knowledge and skills that would serve well and adequately in their adult lives if they decide to leave the school at this stage.

(4th QPGI April 1990 pg-no3-4)

Mode of Assessment (Formative and Summative)

Both type of assessment are an integral part of the teaching and learning process and is conducted continuously throughout the course of instruction. It is used to provide the students with feed back to enhance learning and to help the teacher understand students’ learning. Formative assessment, in particular, helps to evaluate the on going learning process of a child. Summative assessment, in particular, helps to measure the students’ achievement at the end of every topic, term and the academic session.

Home work

It is important to assign the work regularly to the students, but it is not good to over burden the students. Teachers must assign the daily home work with few questions (two or three questions). This should ensure the teachers for easy corrections as well as less work for the students and ensure all the home works are corrected in time and provided with written feedbacks in the workbook itself. Each class should have homework schedule displayed in the class notice board. The home work will be assessed based on the following criteria

    • Timely submission.
    • Neatness
    • Handwriting
    • Spelling
    • Language
    • Accuracy

Assessment for the New curriculum should be carried out strictly as per the curriculum guide.

Class Works

Students’ class works should be checked regularly and provided with written feedback in their work book for student’s awareness of their mistakes. This would also enable the parents to understand their children’s problem and help guide their children in specific area. The following criteria must be followed by the teachers and the students must be well informed about the assessment criteria in any kind of assessment.

    • Attentiveness
    • Class Participation
    • Timely Submission
    • Effort on Task
    • Follow up
    • Language
    • Concept

Assessment for the New curriculum should be carried out strictly as per the curriculum guide.

Project Work

Teachers must assign the students with sensible & relevant topic for the project work. It should enable the students to learn in their own through exploration, innovation and creativity. Ensure the standard word limit and time of submission. It should be assessed as per the following criteria

    • Timely submission
    • Presentation
    • Content
    • Relevancy

Class/ Unit test

Class or unit test must be carried out as required by the curriculum guide. It should not be carried out to fill other assessment. The assessment should be strictly as per the curriculum guide.

Portfolio (English and Dzongkha)

v There should be uniformity in portfolio

v Assessment criteria should be framed according to curriculum guide

v Student should be aware of the assessment criteria

v Standard format should be used all the time

Student promotion policy

A Student is declared pass if she/ he has scored

1. 40% or above in all subjects

2. 40% or above in all subjects but failed in any one of minor subject scoring above 30%.

3. 40% or above average (Eng, Dzo, Sci, Hist-Goe) with minimum of 30% and above in individual paper.

4. 40% or above in all subjects but failed in any one major subject with minimum of 35% marks

5. 40% or above in all subjects but failed in one major subject and one minor subject with minimum of 35% marks obtained in both the subjects but he/she is

Ø Is a captain

Ø Is very good in internal works but suffered health problems during examination

Ø Was sick for many days and missed classes (produce medical documents)

Ø Has made remarkable contribution to the school

Ø has aggregate above 45%

Repeater / Retest

A student may be allowed to re- appear examination

- Has above 95 % attendance

- Is sick at the time of exam and Possesses Medical Certificates/ prescription by the health official

- Relatives/demise recently ( 15- 20 days) or during the exams

*** Fast track promotion will be awarded to the students meeting the criteria set by the department of school education (PP-V)

School Level Monitoring and Support Services

Monitoring is not just seeing if the work is being done the way it is expected. It encompasses analyzing and identifying the factors that affect the performance of staff, convincing the staff for the need to improve or acquire additional knowledge, skills and values and attitude, and ensure adequate support to the staff by the management to meet the challenges demanded by the profession. It can lead to a continuous development in one’s profession and be sustainable in the school system.

Monitoring and support services may range from monitoring oneself to that of other’s work by another person. It is important for every staff in school to be professional in one’s work. PMSS emphasizes the need to monitor and provide support services to the staff by the school authorities as part of their managerial responsibilities. The following are the key areas

1. The instructional routines are prepared keeping in mind the subject competency of the individual teachers.

2. The subject wise curriculum guidebook, manuals, activity guidebooks and general syllabus and handbooks made available to the subject teachers.

3. The respective subject teachers should develop the following plans:-

- The Annual plans

- The Term or block plans and

- Daily plans.

4. The teachers can follow the lesson plan as prescribed by the school administration

5. The prescribed 180 minimum instructional days should be met strictly

6. Teachers are to prepare as many teaching aids as possible and make use of the materials during the teaching and retain for future use.

7. All teachers must show their lesson plan to the monitors once in a week.Any teachers planning electronically should email to their HODs weekly.

8. The monitor will decide and identify the types of support provided and needed.

9. Assessment of notebook should be done as frequently as possible (minimum twice a month)

10. Lesson observation would be done as per the need. (minimum twice in each term)

11. After carrying out the examination result analysis, work out the remedial classes and provide support to the weaker ones.


School Development Fund (SDF) shall be used in the areas not covered by the annual budget allocated to school at the beginning of the every financial year. To ensure transparency and accountability in the use of SDF money, the approval should be taken from the SDF committee which comprises of the following

Ø Principal (chair person)

Ø A senior teacher (co-coordinator)

Ø Vice principal (member)

Ø Administrative assistant (member)

§ Proper record should be maintained for any expenditure made from SDF, countersigned by the committee

§ No one will be allowed to use SDF for personal use irrespective of amount or duration

§ SDF may be used to pay bills, which would be later reimbursed from the dzongkhag

§ SDF co-coordinator should present the SDF status quarterly during the staff meeting

§ SDF collection

Miscellaneous collection

    • Additional Nu. 100/- per child shall be collected for the annual school Rimdro (resolved in 2012 teacher parent meeting)
    • Money collected from variety show shall be used as per the objectives of the show every year.
    • As staff welfare and token of friendship during celebration or condolence Nu. 300/- shall be collected from teaching staff, Nu.250/ from support staff and Nu. 150 from ESP/GSP staff.
    • In-case of sickness Nu.1000/- worth things will be taken to see the patient.
    • The Hall charge of Nu.2000/ per show shall be credited to SDF
    • The Income from the canteen shall also be credited to SDF
    • Any other collection in the school shall be as per the approval from the Dzongkhag or SMB/ SMT

Staff Leave Policy

Leave must not be claimed as a matter of right. All the leave shall be as per BCSR 2010 chapter 10.

Each staff is eligible for following types of leave.

(i) Casual Leave;

(ii) Earned Leave;

(iii) Bereavement Leave;

(iv) Maternity Leave;

(v) Paternity Leave;

(vi) Medical Leave;

(vii) Study Leave; and

(viii) Extraordinary Leave

ü Attendance register has to be signed by all staff before 8:40 am in the morning and before leaving the school.

ü In case the staffs are not able to attend the duty, he/she should to fill in the form and get the leave sanctioned by Principal or make a call to the principal in-case of emergency.

ü No two and more teachers can avail leave at the same time except on emergency.

ü 2 periods or one and half hour shall be granted for attending child’s clinic or visiting BHU in case of illness.

ü Time beyond this will be treated as casual leave

ü Staff can take half day CL on Saturday or any working days

ü CL can be affixed, suffixed or sandwiched with government holiday or Sunday.

Students leave policy

v No student shall remain absent unless he or she is seriously sick

v Every student should meet 90% of attendance in each term

v Any students remaining absent should send leave letter signed by parents for day scholar and warden and matron for boarders

v Students remaining absent for more than two days without information shall be called for explanation along with parents

v Any students remaining sick for more than three days consecutively should produce medical report from the health personnel

v Students shall visit BHU only after morning interval after entering their name in the health register and signed by health co-ordinator except on emergency.

v Serious illness and emergency shall be attended at any time

Roles and Responsibilities.

Every teacher has one or more additional responsibility beside his/her primary duty. This guideline is developed to help all the teaching and non- teaching staffs of the school to understand and discharge the duty effectively. It helps to work collaboratively and be an active role model, a progressive teacher and an efficient professional to the Nation.

Therefore, all the in charges, committee members have to be through with the roles and responsibilities and avoid any hitches. It is also aimed at providing decentralized administration and having high degree of integrity, transparency and accountability.


1. Delegating responsibilities, directing, guiding, monitoring and supervising all the staff.

2. Liaison between school and parents/community/Dzongkhag /Head Quarter.

3. Implementing the educational programmes.

4. Providing feedback and proposal for educational programme.

5. Submission of plans and reports requiring approval on time.

6. Keeping the educational division well informed of what is happening in the school.

7. Keeping or informing teachers of changes in teaching profession.

8. Creating various staff development support services for teachers.

9. Ensuring proper care of school properties & financial management.

10. Holding/Chairing staff/Parents/SMB meetings.

11. Responsible for creating conducive learning atmosphere for teachers & children in the school.

12. Preparing budget proposal & planning.

13. Classroom and campus visits

14. Supervise and monitor clubs.

15. Monitor syllabus coverage and remind teachers accordingly.

16. Provision of guidance services for both teachers and children.

17. Provide welfare both personally and professionally to the staff.

18. Developing the school in terms academics and infrastructure.

19. Official correspondence.

20. Verifying & Sanctioning of leave

21. Nominate teachers for NBIP, DBIP, workshops, seminars, invigilation duty and training.

22. Performance rating of teachers & the Vice Principal.

23. Protocol Officer.

24. Teaching at least one subject

Vice Principal

· Delegating responsibilities, directing, guiding, monitoring & supervising.

· Implementing the educational programme.

· Providing feedback and proposal for creative educational programme.

· Ensuring proper care of school properties & financial management.

· Creating various staff development support services for teachers.

· Classroom and campus visit and provide feedback to the Principal whenever necessary

· Provision of guidance services for both teachers and children.

· Developing the school academically.

· Holding/chairing staff/parents/SMB meeting in absence of Principal

· Monitor syllabus coverage and remind teachers accordingly.

· Events Management along with the co-opted Coordinators.

· Coordinate Student Support Services and Co-curricular activities

· Officiate principal as and when necessary

· Ensuring proper care of school properties.

· Co-ordinating & monitoring the co-curricular activities.

· Reminding the in-charges/committees on the activities to be carried out.

· Responsible for the SLMSS and supervision of SUPW.

· Coordinate co-curricular activities

· Management and supervision of the school mess

Wardens and Matrons

In a boarding school the importance of matrons and wardens far exceeded that of others. They are like the second parents to boarder students as, for nine months they stay under the supervision of wardens and matrons. The following roles and responsibilities are expected of them:

• Looking after the general problems of boarding students (personal and general)

• Maintenance of discipline in the hostels

• Maintaining students’ leave and attendance

• Look into the problems of sick students and provide them with first aid, leave to go to the nearest

BHU or hospital

• Maintain cleanliness and sanitation in the hostel

• Act as link between the parents and the school

• Give counseling and guidance

• Supervise SUPW within the hostels and gardens

• Night check-up and supervision of night study

• Accompany children during morning jogging and PT

• Looking after hostel property

• Maintenance and repair of hostel property

• Maintain student’s records within the hostel

• Carry out meal supervision

• Act as the members of discipline committee when the problem is that of a pastoral care


• Counseling students

• Coordinating students of their respective houses for all types of competitions, cleanliness, games

and sports, literary and cultural activities

• Maintain record of all co-curricular activities and competition scores

• Advice house members

Class Teachers

The class teachers should aim to provide caring base for individuals in the class and to encourage a positive, co-operative atmosphere, so that the pupils can develop the confidence and stability necessary to gain maximum benefit from the overall school curriculum. Good working relationships should be encouraged within the class. The class teachers should offer help and support to personal or general problems and encourage students to aim for the standards and attitudes expected by the school, particularly academic work, behavior, punctuality, politeness, uniform and appearance, safety and security of personal possessions. More explicitly the class teachers are expected to carry out the following roles:

• Take care of the attendance and record of their respective classes (minimum 95%), since the class

teacher is the first person to meet the students everyday

• Inform the student’s important information of the events that take place in the school

• Prepare EMIS and progress reports of their students

• Regularly check the uniform of their students including cleanliness

• Maintain the record of the internal examination marks given by the subject teachers

• Act as the link between the students and their parents and inform the parents of the important

government policies concerning their children

• Maintain the class property and safety of students

• Collect fees from the students and hand over the same to the school authority

• Effectively implement students’ ‘code of conduct

• Act as a role model for the students and promote wholesome education

• Co-ordinate the information network between various agencies within the school for the proper

discipline of the students

• Look after the discipline of the class

• Maintaining Class Log-book

• Brief the students on the school policy and sensitize them on their expectations.

• Checking timely syllabus coverage in all the subjects for class

• Providing academic and pastoral care and support to the students

• Co-ordinate students for all types of class competitions

• Serve as a co-member of Discipline Committee

Subject Teachers

Subject teachers are the ones who are directly involved in the actual implementation of curriculum and syllabuses. The roles therefore are pertinent in determining the qualitative implementation of the knowledge, skills, attitudes and suitable values to our children. The following are their roles and duties

• Refer to the latest syllabus in their respective subjects and get acquainted with the same

• Make yearly, monthly, weekly and daily lesson plan for their lessons and submit to the authority for


• Provide individual attention and remedial help to the needy students

• Carry out revision activities and practice sessions for examinations

• Keep the record of all the assessments including continuous assessment like class work, home work,

project work & tests and provide the same to the class teachers for compilation during the


• Report to the class teacher any problem like disciplinary of individual student in the classes they


• Counsel the students whenever necessary

• Carry out the correction of students work on time and provide grades as well as written feedback to

the students

• Reinforce and encourage the students for learning

• Maintain conducive learning atmosphere in the class

• Provide with verbal and written feedback to the parents on the problems/performance of the


• Carry out result analysis, plan and provide remedial measures

• Begin and end the class on time

• Help the school in maintaining the school property like furniture, textbooks other equipment in the library and the laboratory

• Update him/herself with the latest education policies, changes in the syllabuses etc.


1. Check the lesson plans weekly

2. Meet with teachers, discuss the academic needs of teachers and students and propose to the


3. Discuss about the CA and exams as per the curriculum requirement.

4. Initiate, encourage and monitor the use of teaching aids and provide guidance/support to


5. Maintain records of teachers’ performance.

6. Submission of teachers’ report to the principal.

7. Help principal in rating teacher’s performance appraisal form.

8. Monitoring and evaluating teachers’ yearly/weekly plans and the syllabus coverage.

9. Keep abreast of the curriculum changes and inform the teachers.

TOD (Teacher on Duty)

Ø One day on rotation basis (alphabetical order)

Ø Overall coordinator of the day’s school activity

Ø Monitor morning, evening study, meals, SUPW, evening prayer

Ø Make announcements during morning assembly

Ø provide feedback on children’s speeches, reading

Ø Ensure that every activity is carried out smoothly

Ø Coordinating all activities of the day in the school

Ø Provide suggestion and feedback to the administration

Ø Prepare substitution in the absence of VP

Staff Secretary

v Arranging staff meeting/ SBIP.

v Taking down Minutes of Meeting.

v Organizing staff room.

v Acting as a bridge between staff and school head.

v Arranging Farewell/ Welcome party.

v Arranging staff/visitors tea.

v Acting as public relation officer.

v Orientation of new teachers/staff

v Responsible / accountable for any account related to above activities.

v Accountable in day –to- day functions to the head of the host school.

v Carry out any activities assigned to him/ her by the management committee.


Counseling has become indispensable part of education. So, the role of counselor has a great role in encompassing varied skills and strategies in shaping the life of the children. Therefore, the role of counselor is

ü Identify children having troubles and counseling them

ü Counsel the children referred by class teachers, hostel provost etc

ü Conduct mass counseling programme at-least twice a year

ü Work with school authorities or concerned agencies closely in finding solution to needy students

ü Prepare proposals and report as deemed necessary

Health In-charge

ü Responsible for general health of staff and students

ü Give basic medicines and minor treatment

ü Promote health and sanitation of the school

ü Give awareness on food, nutrition and personal hygiene

ü Spread health messages to students and community

ü Assist students in taking hospital

ü Prepare proposal and discuss with school administration


Ø Proper registration of books, CDs, cassettes, in the stock register

Ø Marking each book with accession number

Ø Sorting, categorizing and arranging books

Ø Develop book issue policy

Ø Write the important rules (borrowing books, care of books, book record, date of return etc) and display on the notice board or read in the assembly

Ø Issuing and collecting the books on time

Ø Collect fines for the lost books & maintain records

Ø Refer catalogue and put proposal for buying of new books

Ø Repair, maintain the old books

Ø Issue important documents, newspapers to the staffroom, students reading corner and collect back for documentation

Ø Arrange for any educational movies, shows as asked by teachers.

Ø Arrange, innovate and keep the library neat and clean

Ø Provide suggestion and proposal to the administration

Ø Carry out physical verification and check the stock balance twice a year

Library Loan Regulation

1. From class PP – III, books shall be issued to class teacher/ subject teacher.

2. From class IV –X may borrow one book at a time.

3. Make sure that name, class and due date are recorded correctly.

4. You alone are responsible for the safe keeping of the book, which you have borrowed.

5. You may borrow books one week at a time. If you want to keep them longer, ask librarian.

If you fail to return the book on the due date you shall be fined Nu. 5/-.

6. If you have lost or damaged a library book, please report this to the librarian. You will

have to replace the book/ material.

7. Reference and periodical materials will not be loaned.

8. Misuse of the library materials will be dealt as per the library and school regulation.

9. Before leaving the room, you will be checked physically

Staff loan regulations

1. You may borrow library materials during the library hours.

2. Make sure that your name; title and the due date are recorded correctly at the counter.

3. The library book/materials which you have borrowed may be recalled and should be able to

willing to give back

4. When you return the library book/materials, make sure at the counter your specific title

(Loan) is cancelled.

Laboratory Assistant

Science Laboratory with adequate and proper equipments/chemicals is an essential part of a school. This provides students the opportunity to learn science through enquiry and investigation. The practical work and scientific activities develop skills in scientific method, enhance scientific knowledge and develops positive attitude. The school laboratory contains toxic, hazardous and harmful chemicals and fragile equipments. The user guideline is drawn up keeping in mind management of laboratory, facilities and safety of children. Therefore, laboratory should

v Maintain register and keep record of chemicals and instruments

v Arrange the instruments and chemicals properly

v Label the chemicals and instruments

v Put up laboratory safety rules

v Arrange the lab for any experiments to be performed

v Work closely with the science teacher

v Make lab a safe place of learning

v Carry out physical verification and check the stock balance twice a year

v Check expiry date of chemicals

v Prepare and put requisition for laboratory items

v Any other responsibilities assigned by school

Store In charge.

- Maintain a proper stock register.

- Maintain proper issue register

- Ensure there are adequate text-book and stationeries

- Enter the goods in the stock register and submit the challan to the office after signing and further to concerned agency

- Prepare requisition form & issue timing for the issue of any material to any teacher, classes, and students

- Get all the textbooks, manuals, readers, references sealed with the date of receipt and date of issue seal to check the life expectancy of books

- Maintain, arrange, label and improve the condition of store at the best.

- Get back the goods at the end of the year as per the issue list.

- Collect fine (cost of the books) from the teachers and the students for the lost and mutilated books

- Prepare the requisition and submit to the office every year

- Always consult for any matters relating to store with principal

- Inform teachers about the new arrival of books and references

- Carry out physical verification and check the stock balance twice a year

- Inform about any damages due to rodents, weather, or any other cause to the school authority.

- Any other responsibilities assigned by school

Club Advisors

- Responsible for making action plan and implementation of activities effectively.

- Responsible for running clubs.

- Keeping records of club activities/items/accounts.

- Making children realize the aims and objectives of clubs.

- Putting requisition/ reviewing club activities.

- Exploring ways for functioning of clubs.

- Socializing with the students

- Giving life skills and survival education

Office assistant

- Maintaining files, correspondences and letters

- Preparing, dispatching correspondence letters and bills

- Circulating office orders, circulars, memos and notices

- Maintaining the staff leave records, attendance

- Arrange and manage Principal’s and General office

- Custodian of phone , fax

- Collect staff salary and carryout correspondence work in the Dzongkhag

- Receive, guide and help visitors and guest

- Type question papers during examination

- Ensure computer, UPS backup, lights are put off in both the offices before leaving

- Any other responsibilities assigned by school

IT coordinator

v Keep record of computers and peripherals

v Maintain and update any IT materials

v Prepare and propose maintenance work of computers

v Ensure computers are turned off properly after use

v Any other responsibilities assigned by school

Sports instructor

v In-charges of games and sports

v Co ordinate and conduct games and sports in the school

v Give basic coaching and laws of the games to the students

v Maintain playfield

v Propose for maintenance and purchase of playfield and equipments

v Any other responsibilities assigned by school

Multi technician

v In-charge of tools, mike system

v Carry out vocational clubs

v Carry out any maintenance work in the school

v Prepare and propose maintenance work to the school authority

v Assist teachers in carrying other activities

v Any other responsibilities assigned by school


v Prepare food for the children

v Wash dish, pots and stoves regularly

v Wash the kitchen weekly

v Feed the pig

v Keep the surrounding and drains clean

v Care for the pots and utensils

v Treat children with care and love

v Assist other staff whenever necessary

v Keep record of utensils

v Any other responsibilities assigned by school


v Report daily to the school before children/teachers

v At the end of the day, ensure all classrooms, office and staffroom is safely locked

v Ensure the security of the school at all times

v Keep vigilance on the entry of animals and entry of vehicles into school area

v Always question a stranger and improperly clad people

v Do cyclostyling

v Take care of all the school properties and initiate timely maintenance

v Visit post office, pay bills and receive mails and newspaper

v Take care of schools general sanitation and campus beautification

v Assist the school to prepare meals during celebrations

v Inform school authority about any unusual event

v Always take permission before leaving the compound

v Lock and open the school main gate

v Ring bell

v Any other responsibilities assigned by school

Dry Sweeper

v Report to the school before children/teachers

v Sweep and arrange the office and staffroom

v Sweep the MPH and surrounding

v Water, weed and care the potted plants

v Prepare tea for staff and clean the cups and plates

v Assist the cooks to prepare meals during celebrations

v Circulate notice and orders

v Assist the teachers in all school matters

v Any other responsibilities assigned by school

Wet sweeper

v Report to the school before children/teachers

v Sweep staff and student toilets

v Water, weed and care the potted plants

v Prepare tea for staff and clean the cups and plates

v Assist the cooks to prepare meals during celebrations

v Circulate notice and orders

v Assist the teachers in all school matters

v Any other responsibilities assigned by school

Time table committee

v Prepare time table in the beginning of the year and as and when teacher comes in and goes out

v Make substitution for teachers on leave

v Any work related to time tabling

Examination Committees

1. Notifying day / timing for exams.

2. Making seating arrangement for exams.

3. Making duty roster.

4. Notifying weightings for various papers.

5. Notifying date line submission of marks/ results.

6. Announcing children about the rules and regulation of exams.

7. Responsible for fair conduct of exams.

8. Responsible for making decisions related to examination.

9. Responsible for review of examination.

10. Responsible for arranging meetings for examinations/result making.

11. Cyclostyling/ printing, and stapling to be done by the committee.

Discipline Committees

1. Taking action/ warning / counseling.

2. Keeping records of the students forwarded to the committee.

3. Making decisions.

4. Collectively responsible for any disciplinary action taken.

5. Review roles and responsibilities.

6. Investigating the offence.

7. Informing parents on the action taken on the child.

Admission Committees

1. Preparations of admission forms.

2. Setting date line for admissions.

3. Collecting and verifying documents.

4. Reviewing criteria for admissions.

5. Working out number of children to be admitted collectively responsible for any matter related to


6. Making of correct, systematic entries in the admission register for the smooth function of the school and to avoid future complication.

Prayer In-charge:

School is a place not only for achieving academic input but also is a place for overall development of a student wherein the role of spiritual life is nothing less. Therefore, prayer In-charge shall

- Shall coordinate daily prayers.

- Shall maintain discipline during prayer sessions.

- Shall brief the students in the importance of various auspicious days and coordinate visits to the local


- Will make sure that the daily assembly prayer is carried out with devotion.

- Shall maintain proper record of all religious items.

- Will play major role in organizing the annual school ‘Rimdo’.

- Shall document and implement the prayer rules.

- Shall maintain daily attendance of students for prayer.

- Shall create a feeling among students that daily prayers and prayers on auspicious days are not forced

upon them but are instrumental in instilling the value of spirituality.

Mess Committee:

• To give/provide healthy, nutritious and balanced diet as per the menu drawn by the committee

• Procurement and the issue of food stuff monthly and daily

• Maintain proper record and disbursement of bills, purchase made from the suppliers

• Maintain proper hygiene and sanitation in the kitchen

• Maintain proper code of conduct during meal hours including table manners

• Maintaining receipts and issue records WFP

• Making requisitions and preparation of the quarterly progress report (QPR)

• Maintaining tidiness and cleanliness in the store

• Selling/putting into productive use empty containers and bags and maintaining accurate records

• Being responsible and liable to answer for shortage/excess of WFP stock.

School captain

    1. Act as bridge between the students and the teachers
    2. Coordinate and supervise all the student’s activity
    3. Disseminate information given by the principal and teachers
    4. Command the morning assembly
    5. Help the staff as and when needed
    6. Be a role model
    7. Advice and help junior students
    8. Be first to come and last to go
    9. Ensure toilets are cleaned and used properly
    10. Supervise evening prayer
    11. Report any unusual event or findings

Day-scholar Captain

    1. Be bridge between Day scholar colleagues and school
    2. Provide feedback on the needs of the colleagues
    3. Coordinate any school activities
    4. Coordinate morning SUPW
    5. Command the morning assembly
    6. Inform about any unusual incidents, events, issues to the concerned authorities

House captain

    1. Act as bridge between the students and the teachers
    2. Coordinate all the house competition/activity
    3. Help house masters in carrying out house competition
    4. Keep attendance record of house members
    5. Advice, motivate and encourage mass participation
    6. Be first to come and last to go
    7. Advice and take care of hostel rooms, toilet

Games captain

    1. Coordinate all the games activity
    2. Keep record of games activity
    3. Assist games in charge in conducting competition
    4. Be role model and inspire fellow students
    5. Take out equipments and keep them safely after the play
    6. Promote self respect, team spirit, tolerance and sense of competition

Health captain

    1. Work closely with health in charge
    2. Learn some ideas of first aid and minor ailment
    3. Learn names of basic drugs and kits
    4. Give medicines and treat minor injuries
    5. Assist in charge in spreading health messages

Tools captain

    1. Work closely with tools in-charge
    2. Take care of the tools
    3. Issue and get back tools after work
    4. Repair handles of tools
    5. Keep record of lost or broken tools.

Prayer captain

I. Lead morning and evening prayer

II. Take care of prayer books

III. Take care of alters

IV. Light butter lamps

V. Lead tomchay during meals

Class captain

    1. Be bridge between class teacher and colleagues
    2. Ensure classes are neat and clean
    3. Advice friends whenever there are no teachers
    4. Coordinate any class competition
    5. Take care of class furniture and classroom materials
    6. Coordinate morning SUPW
    7. Switch off lights, close windows and doors.
    8. Take logbook from office and back to office after class everyday
    9. Inform any problems or needs to the class teacher


1. Education Policy, Guidelines and Instruction, Education Department

2. The purpose of school Education in Bhutan, CAPSSD

3. Bhutanese School Management Guidelines and Instruction, Ministry of Education

4. BSCR 2010, Royal Civil Service Commission

5. Drugyel HSS, Paro, School Policy Guidelines

6. Yebilaptsha MSS, Zhemgang, School Policy Guidelines

7. Rangjung LSS, Trashigang School Policy Guidelines

8. Jigme Namgyal LSS, Thimphu, School Policy Guidelines